The ledger your inventory writes for you.
Optional, and complete when you take it: a real chart of accounts, fiscal years, accounting periods and posting rules — so a goods receipt becomes a journal entry without anyone typing it.
Your structure, your codes, your account types — not a fixed template. And no account fields on items, ever: posting rules map documents to accounts.
Define once how a goods receipt, invoice, adjustment or credit note posts. Every document after that books itself.
Cost of goods sold posts with each invoice; adjustments post to the accounts you chose. Margins stop being an estimate.
Fiscal years and accounting periods with locking — once a period closes, nothing back-posts into it without reopening rights.
Bulk-post the month's documents with a run log showing exactly what posted where. Review the draft before you commit.
Export the full ledger in open formats for your tax filing software or accountant. Most teams keep only that tool alongside Invistock.
One document, one entry, zero re-keying.
Built-in accounting, versus a sync to an accounting app.
Most inventory tools “do accounting” by pushing data to a separate accounting app through a connector. Invistock takes the other route: the general ledger lives inside the inventory system. The difference shows up at month-end.
What “built-in” means here
Invistock is inventory management software with built-in accounting: a double-entry general ledger that reads the same database as the stock ledger. A goods receipt and the journal entry it creates are one event with one timestamp — not two records in two systems that a connector promises to keep matched.
The cost of the sync
A synced stack — inventory app on one side, accounting app on the other — fails in quiet ways. A connector outage drops a day of invoices. A changed field mapping mis-posts a month of COGS. A partial sync leaves both systems internally consistent and jointly wrong. The failure isn't loud; it surfaces weeks later as a reconciliation project.
With the ledger inside the system, that whole class of failure doesn't exist. There is no mapping to drift and no sync to fail — the movement and its posting are the same event.
COGS from actual stock, not estimates
Cost of goods sold posts with each invoice from your costed stock. Shrinkage and damage post to the accounts your rules name. Goods received but not yet invoiced sit in GRNI instead of nowhere. Margins come from the ledger, not from a quarterly guess.
Honestly: what stays outside
Tax filing. Invistock keeps the records — tax groups per line, compounding components, GST-style regimes — and exports the full ledger in open formats for your filing tool or accountant. Most teams keep exactly one finance tool alongside Invistock, and it's that one.
Inventory app plus accounting app, or one system.
| Inventory app synced to accounting app | Invistock with the accounting module | |
|---|---|---|
| Source of truth | Two databases, reconciled by a connector | One database — the movement and its journal entry are the same event |
| COGS | Recalculated on sync; breaks on partial syncs | Posts per invoice from actual costed stock |
| Month-end | Reconcile the connector's log against both systems | One bulk-post run with a log — then lock the period |
| Failure mode | Silent; surfaces weeks later in reconciliation | There is no sync to fail |
| Audit trail | Split across two systems and a middleware log | Every ledger line links its source document |
| Cost | Two subscriptions plus connector fees | One platform — the module switches on when you want it |
Common questions
For inventory-led businesses, usually yes for day-to-day bookkeeping: general ledger, payables and receivables around your stock operation live in Invistock. Most teams keep only their tax filing tool and export to it.
Close a month without typing a journal.
Bring your chart of accounts. We'll map posting rules live and show a receipt turning into ledger lines in front of you.